Community Association Management by Stacia, Inc.
Top-tier Administrative, Financial and Maintenance Services
Stacia understands that community associations are in essence businesses that should operate to the benefit owner/members and the collective community. She ensures your community association’s procedures, rules and governing documents are compliant with Florida laws and regulations, that office administration is efficient, that expenditures for maintenance and human resources are cost-effective, and that the board receives reliable, informed advice.
Serving Boards
- Attend board and member meetings
- Notify association members of regular, annual and special meetings
- Assist in reviewing and enforcing governing documents, procedures and rules
- Provide management reports and board packages before meetings
- Help develop policies and procedures
- Monitor architectural standards and controls
- Create annual management plans
- Obtain competitive bids for services
- Assist in developing job descriptions
- Report the status of work-order system tasks
Office Operations
- Manage and administer association affairs
- Maintain association records in compliance with Florida law and regulations
- Monitor general liability; flood, wind, hazard; directors and officers liability; and worker’s compensation insurance policies
- Maintain shareholder, member and renter rosters and contact information databases
- Coordinate sales and seasonal and annual rentals of community-owned units
- Prepare monthly sales and rental reports
- Provide payroll and human resources services
- Issue parking decals, pool tags, etc.
- Prepare monthly violations report
- Conduct annual asset inventories
- Annually review operating procedures
Financial Services
Stacia has special expertise in bookkeeping and accounting of community associations. She adheres to federal, state and IRS reporting standards and assists associations in enforcing owner/member financial obligations.
- Prepare user-friendly monthly financial reports: balance sheets, income statements, general ledger, check registers, bank statements and reconciliations
- Pay invoices twice a month
- Prepare annual budgets with year-to-date actual and manager projections
- Prepare statute-compliant statements of future replacement reserves
- Collect maintenance and special assessments
- Institute bank lock box services
- Prepare delinquency reports and reminder letters, and assist in collections
- Coordinate tax return preparations
- Mail and file vendor IRS 1099 Forms
- Provide year-end reporting to association members
Property Maintenance and Management
Stacia develops and manages maintenance systems designed to protect and raise the community’s collective and the members’ individual property values. She performs regular property inspections to identify immediate needs and monitor ongoing maintenance programs. Stacia vets, hires and supervises maintenance workers for the community and assist the board projects 24 hour emergency service in the event of an emergency involving the common elements of your community.
- Conduct regular on-site property inspections
- Develop a work order reporting system
- Provide 24 hour emergency repair service
- Hire, train and schedule janitorial, building and grounds maintenance workers in compliance with local, Florida and federal laws
- Develop bid specifications for maintenance, and repair and construction projects
- Ensure contracted labor is appropriately licensed and insured
- Manage construction projects large and small
- Secure proper releases of liens prior to payment of contracted labor
- Develop long-term building and grounds maintenance programs